How Resorts at Balighai are Planning to Conduct Events Amidst the COVID 19 Pandemic

How Resorts at Balighai are Planning to Conduct Events Amidst the COVID 19 Pandemic

COVID�"19 outbreak is showing its impact on the whole world. Mostly in the events and hospitality space. It is affecting very hardly on the tourism and hospitality sector, so now most of the hospitality industries are planning to come back with new plans to work within this pandemic situations. But it is true, it needs lots of measures, minute details, inspections on every corner sanitization, and safety. Here at Puri, Odisha known as a tourist destination, the hotels, and resorts at Puri are planning their best to attract people to be their customers. Mostly the resorts at Balighai are planning to grab local people's attention at first. One such resort is Toshali Sands, one of the four-star resort working its best to reopen its all services with major safety goals.

As per WHO, COVID-19 spreads mainly by droplets produced as a result of coughing or sneezing of a COVID-19 infected person. This can happen in two ways:

 

1.Direct close contact: one can get the infection by being in close contact with COVID-19 patients (within one meter of the infected person)

2. Indirect contact: the droplets survive on surfaces and clothes for many days. Therefore, touching any such infected surface or cloth and then touching one’s mouth, nose or eyes can transmit the disease.

3. Because of the way COVID-19 is spread, the events industry has needed to become hyper-aware due to the concentration of people in enclosed spaces.

 

Keeping all this in mind what all factors should the event organizers ofresorts at Balighai, Puri consider in addition to the scale or size of the event?

The following factors should be taken into consideration:

 

1. Crowd density

2. Event is being held indoor(banquet) or outdoor(lawn)

3. How do people move around the event

4.How the people will interact with each other and their surroundings

5. Where the staff and attendees are traveling from (high or low impacted area)Whether there are checks on their movements or what their proximity to confirmed cases of COVID-19 has been

 

6. Individual event organizers and planners should look to identify the key risks associated with their events and implement sensible control measures accordingly.

 

How to plan and conduct events in this difficult time of pandemic(COVID-19)

Which type of events requires more preparations and precautions?

 

• This will majorly depend on the crowd density of the particular event.
• Smaller party areas will have higher crowd density and compared to larger party areas. Hence either the guest lists will need to be shortened or larger party areas need to be booked.
• Lawns and open areas will be a better choice with more ventilation and less touch of surfaces for infection to spread. Toshali Sands is, therefore, offering its precious banquet lawns for events and exclusive banquet lawns for weddings to organize in the best way.
• Toilets, entrance, and exits will have to be dealt with extra care and cleaning.
• VMs and GMs should be the POCs to monitor government guidance on COVID-19
• Design event spaces and timings to reduce crowd densities
• how to minimize congestions, peak time public transport usage
• Consider how COVID-19 issues are addressed in your existing communications plan
• Stay updated�" Nominate someone to understand the information, and to keep up to date with government advice.
• Space specific Design �" Design event spaces to reduce crowd densities, create virtual participation opportunities.
• Clear Communication �" Have a clear escalation plan for how to deal with COVID-19 at events
• Consider �" financial ramifications if uninsured
• Plan �" develop a clear action plan for dealing with suspected cases

 

 

What are the most important tips for the event planners during the containment phase of this viral disease?

1. Some measures that can be taken before and after the event by the event stakeholders:

2. Event organizers could contact staff to find out if anyone had traveled from affected areas as listed officially by the government

3. People who have been in close and sustained contact with confirmed COVID-19 cases should also be excluded from the event.

4. Background checks of the attendees should be conducted by the organized communicating via social media or emails that people falling in the infected category should not be allowed to attend the event.

 

Implementations at the events and weddings at resorts at Balighai

 

1. Increasing awareness of good personal hygiene and effective hand-washing among staff and attendees. This could be via media messaging, signage, staff awareness, and communicating this message to attendees on arrival.

2. Make hand-washing more accessible. Warm running water, soap, and hand dryers should be readily available.

3. Providing antibacterial sanitizers and foams around the event spaces.

4. Increasing the cleaning regime to include contact surfaces within the event spaces.

 

Consider using the following four-point plan:

 

Have a clear plan on dealing with suspected or confirmed COVID-19 cases at the event �" various ideas include creating a self-isolation space; contacting the authorities; venue cleansing; disposal of waste; and protection of first responders. Make sure relevant information is included in all staff briefings.

 

What is the general advice resorts at Balighai want to give to venue partners and their team?

Like Toshali Sands, other resorts in Balighai are advising partners to plan for a range of possible scenarios, take reasonable steps to increase hygiene standards, and keep up to date with the latest information.

A lot of rumors are being spread nowadays hence, fake news detection and fact-checking are important. Having a single person nominated (like GM or the VM) to monitor the approach based on the latest knowledge can make communicating with the rest of the team easier and helps ensure that the response is considered and consistent.

 Once you have this in place you can then consider what communications you are having with your team and your audience, pre-event, during the event, and post-event. As with all event messaging make sure it is concise, accurate, and approved by any relevant stakeholders.

 

Why are large amounts of events being canceled?

 

People are uncertain and worried due to the widespread COVID-19 and inevitable and tragic loss of human life. Practical challenges may be presented with a large number of people off work due to self-isolation and social distancing measures which will ultimately affect productivity and growth.all the resorts in Balighai would suggest that all stakeholders convince their customers and postpone/reschedule the events to a future date instead of canceling them.

The Government of India is taking all necessary steps to ensure that we are prepared to face the challenge and threat posed by COVID-19. Currently, we are moving between containing and delay, as described by ICMR. The focus is to flatten the curve of cases so we don’t have lots of people unwell at the same time.

Clearly if the person-to-person transmission increases, the government will need to move their advice and plans, and we could see many more events getting postponed. But likewise, as the experts learn more about COVID-19 the research can inform advice and decisions.

 

Toshali Sands, one of the best resorts at Balighai recommends the following five-point plan to our partners to follow for planning during COVID-19 uncertainty:

 

Overall the situation is continuing to develop and event planners and venue partners will need to monitor the developments closely to understand the ultimate impact the virus will have. So all the resorts at Balighai Puri are taking all precautions to let you arrange the best events and weddings within all safety measures like Toshali Sands.